How a Five-Star Hotel Implements and Gets The Benefit from a Walkie-Talkie App
Our client is a 5-star luxury hotel resort that offers beachfront view and island life experience for all family members within proximity to the lively city center of Singapore. With 400 employees under the management, the hotel needed a fast and reliable communication tool to ensure the operational activities ran smoothly, especially when emergency situations arose. The app they previously used was impractical as it took several steps to start communicating. Speed was also an issue that often caused misunderstanding in group communications. All of this resulted in arduous work and communication that affected the operational efficiency and service quality.
Keeping communication fast and practical, especially when emergency cases occur is not an easy thing to do with 400 employees. The majority of the staffs are not tech-savvy, which means they lack the ability to adapt to high-tech devices, let alone to use it on a day-to-day basis.
Finding a device that looks representable and has versatile functions can be challenging as well. Specific devices usually look bulky, and they are not multipurpose function-wise. Carrying multiple devices around is also not advisable as it potentially causes distractions to the workers, thus affects the quality of the service.
The old app they used was quite representable and versatile since it was mobile device-based. However, there are many steps to do before users can start sending their messages. So, it wasn’t the best option for emergency cases. The app’s high latency was also an issue, particularly in group communications, since the delayed messages caused a lot of misunderstandings and miscommunications.
To get a communication tool that is fast and easy to use, which will support a fluid communication between all employees for smooth operational activities. It needs to be representable as the hotel is a well-respected 5-star hotel chain.
Smart Walkie Talkie device has a sleek design and a professional look that enhances the hotel staffs’ appearances which answered the hotel’s need for a representative device.
And since it is using the Android operating system, users can download other Android-based applications related to the job, such as WhatsApp and FCS. Compared to before, when each person carried one walkie-talkie, one pager, and one individual phone, this was a major improvement as it was way more practical. Users can get all the functions they needed to perform the job by carrying around one single device only.
Smart Walkie’s default walkie talkie app, VoicePing was used in replace to the old impractical walkie talkie app. VoicePing provided what the hotel wanted:
- Group Communication
The VoicePing Impact
The implementation of VoicePing has given a positive impact not only on how communication is being done but to the operation activities as well. It has impacted the work efficiency to some extent that it wouldn’t be possible otherwise. For example, since every conversation is recorded, doing personnel checking routine at the beginning of each shift became way easier. The old way with pen and paper to put a check on every checked device was impractical. With VoicePing, since every conversation is recorded, it’s unnecessary for the Supervisor or Manager to do it manually using pen and paper. It has simplified the process and eliminated the use of unnecessary tools.
Emergency Response Team (ERT)
The hotel has a team comprised of appointed personnel from all departments, called the Emergency Response Team (ERT). As implied by the name, this team is in charge for direct responses to all emergency cases happen in the hotel. It could be cases, such as a fire in the kitchen, people sink in the swimming pool, or children separated from their parents.
With the previous walkie talkie app, there were some miscommunications happened due to its high latency. The management felt it was disruptive as it was related to time-sensitive matters that are potentially harmful to the guests and the hotel at large.
With VoicePing, it’s claimed by the hotel’s IT Manager that emergency cases have been handled very well. VoicePing’s performance was never disappointing, especially in emergency issues where time was very crucial.
VoicePing is a communication app built by Smart Walkie Pte. Ltd., an award-winning telecommunication company based in Singapore. It enables users to use their mobile devices to communicate instantly as they do on a radio walkie talkie. The app has been downloaded thousand times on Google PlayStore and aside from the Android and iOS version, it also has a desktop version. With VoicePing, in-office staffs and field workers can communicate seamlessly.